Administer your staff leave (holiday, vacation, absences) and working times (fixed, part time, shift, rostered) in a way that suits you. WhosOffice has been designed to be the ultimate productivity tool for leave and shift management.


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Leave and Absence Management

WhosOffice gives you a truly flexible approach to manage staff leave and absence. You can have different "pots" of leave entitlement e.g. Paid Holiday, Sick Leave, Unpaid leave and also set which leave types affect particular pots. For leave requests requiring approval, different approval levels can be applied. You can choose single or multi approvers or even approval "chains".


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On Demand Shift Planning

WhosOffice is customisable to suit what time your shifts start/end and lets you swap and adjust shifts as necessary. Viewing staff hours across a month and manning levels allows you to plan on demand.


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Data and Information Security

We are certified for ISO27001:2013 for Information Security. We have robust procedures in place to ensure data confidentiality, integrity and availability. We only use first class data centres in the UK and manage and operate all our own servers and infrastructure.


WhosOffice is a Crown Commercial Service supplier within the G-Cloud 8 Digital Marketplace. G-Cloud 8 is the latest version (August 2016) of the purchasing framework that enables public sector organisations in the UK to identify, select, and purchase services from pre-approved suppliers.


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Workforce management - At a glance

WhosOffice helps you to easily manage your staff working times (shift, rotas, fixed Monday-Friday workers, part timers) alongside their leave (holidays, vacations, absences) all in one sophisticated system. Optimised to work across mutiple devices. You and your workers will find this a great productivity tool. See Who’s off today, tomorrow, next week. See who’s working when. If your organisation works shifts, schedule your shifts and easily distribute to your work force.

ADVANCED

Micro manage Staff Roles, Permissions and User Access. Create leave policies for Accruals, Carryovers and much more.

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SECURE

Hosted on our secure replicated servers in multiple UK data centres.

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TEAM RULES

Create your own leave restrictions to ensure staffing thresholds are maintained.

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OVERTIME

Tools to manage Overtime, Flexi Time, and additional working times.

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SHIFT SWAPPING

Quickly swap shifts between staff and see swapped shifts on the work calendar.

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EMPLOYEE SELF SERVICE

Your staff can manage their own accounts, saving time and resources.

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EVENTS

Easily import Public Holidays or add your own companies event.

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SKILLS ON DEMAND

WhosOffice gives you the ability to plan shifts based on the required skills & competencies of staff.

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Manage your workforce - with ease

MAKE IT LOOK AND ACT LIKE YOUR OWN SYSTEM

Optimised to work across mutiple devices. You and your workers will find this a great productivity tool. See Who’s off today, tomorrow, next week. See who’s working when. If your organisation works shifts, schedule your shifts and easily distribute to your work force.

WhosOffice is customizable to suit how you work. Set staff holiday years individually, manage different pots of leave, set different levels of entitlement and restrictions. Use policies to set automatical accruals, and, if you need to, set roles and permissions to control who has access to what. You can set Approvers and implement mutiple approvals or “chain” approvals. Work how you want to work.

You and your staff have multiple ways to view what is going on in the company. View work calendars by Team View, Daily View or Calendar View or leave calendars in Team View. Set company wide events (e.g. Staff meeting) and use Regions to upload region specific public holidays. Customized calendar feeds let you subscribe to WhosOffice data direct from other calendar programs.

WhosOffice is globalised so users can set their Time Zones and view times in their local time. A great feature for International organisations for knowing quickly who is where and when visible in your local time.


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Companies of all sizes and industries use WhosOffice to manage their workforce

WhosOffice helps you to easily manage your staff working times (shift, rotas, fixed Monday-Friday workers, part timers) alongside their leave (holidays, vacations, absences) all in one sophisticated system.

Entertainment & Hospitality Healthcare Leisure & Tourism Retail Transport & Logistics Education


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Stay connected - Latest blog posts

STAY CONNECTED WITH THE LATEST FROM THE TEAM


Posted on Thu, 14th Mar 2019 How can you easily manage flexible working?

Although we live in an age where your ‘office’ is anywhere with an internet connection and ‘office hours’ can be any time of the day, the flexible working movement has stalled.

Posted on Fri, 11th Jan 2019 iOS and online apps dashboard update We have released an update to the dashboard UI for iOS and Online Apps to show more detail on your forthcoming events.
Posted on Thu, 20th Dec 2018 New iOS WhosOffice App available - Download today We are proud to announce the brand new WhosOffice app available for iOS today. Taking the system you have come to know and depend on, from your desk to your mobile.
Posted on Fri, 24th Aug 2018 Features and updates coming this Autumn to WhosOffice We are pleased to announce a number of new features and updates coming to WhosOffice shortly. Here we list each update which are currently undergoing final testing before launch to our live platform.

Start your long trial today get until Thursday, 25th Apr 2019 absolutely FREE! No credit card, no setup fees and no hidden costs!