Administer your staff leave (holiday, vacation, absences) and working times (fixed, part time, shift, rostered) in a way that suits you. WhosOffice has been designed to be the ultimate productivity tool for leave and shift management.


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Leave and Absence Management

WhosOffice gives you a truly flexible approach to manage staff leave and absence. You can have different "pots" of leave entitlement e.g. Paid Holiday, Sick Leave, Unpaid leave and also set which leave types affect particular pots. For leave requests requiring approval, different approval levels can be applied. You can choose single or multi approvers or even approval "chains".


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On Demand Shift Planning

WhosOffice is customisable to suit what time your shifts start/end and lets you swap and adjust shifts as necessary. Viewing staff hours across a month and manning levels allows you to plan on demand.


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Data and Information Security

We are certified for ISO27001:2013 for Information Security. We have robust procedures in place to ensure data confidentiality, integrity and availability. We only use first class data centres in the UK and manage and operate all our own servers and infrastructure.


WhosOffice is a Crown Commercial Service supplier within the G-Cloud 8 Digital Marketplace. G-Cloud 8 is the latest version (August 2016) of the purchasing framework that enables public sector organisations in the UK to identify, select, and purchase services from pre-approved suppliers.


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Workforce management - At a glance

WhosOffice helps you to easily manage your staff working times (shift, rotas, fixed Monday-Friday workers, part timers) alongside their leave (holidays, vacations, absences) all in one sophisticated system. Optimised to work across mutiple devices. You and your workers will find this a great productivity tool. See Who’s off today, tomorrow, next week. See who’s working when. If your organisation works shifts, schedule your shifts and easily distribute to your work force.

ADVANCED

Micro manage Staff Roles, Permissions and User Access. Create leave policies for Accruals, Carryovers and much more.

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WORKING TIME

Supports any Working Times, regular 9-5, part time workers, shift/rota. Complete flexibility to enter the way your staff work.

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24 X 7 AVAILABILITY

WhosOffice is fully cloud-based allowing users to access from anywhere with an internet connection.

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SCHEDULE DISTRIBUTION

Quickly distribute working schedules to staff or a group of staff members.

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SECURE

Hosted on our secure replicated servers in multiple UK data centres.

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MULTIPLE LOCATIONS

Manage multiple locations from one account, even if they are in different countries.

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TEAM RULES

Create your own leave restrictions to ensure staffing thresholds are maintained.

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ACTIVE DIRECTORY

Integrate with your internal network, removing the need for more usernames and passwords for your staff.

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Manage your workforce - with ease

MAKE IT LOOK AND ACT LIKE YOUR OWN SYSTEM

Optimised to work across mutiple devices. You and your workers will find this a great productivity tool. See Who’s off today, tomorrow, next week. See who’s working when. If your organisation works shifts, schedule your shifts and easily distribute to your work force.

WhosOffice is customizable to suit how you work. Set staff holiday years individually, manage different pots of leave, set different levels of entitlement and restrictions. Use policies to set automatical accruals, and, if you need to, set roles and permissions to control who has access to what. You can set Approvers and implement mutiple approvals or “chain” approvals. Work how you want to work.

You and your staff have multiple ways to view what is going on in the company. View work calendars by Team View, Daily View or Calendar View or leave calendars in Team View. Set company wide events (e.g. Staff meeting) and use Regions to upload region specific public holidays. Customized calendar feeds let you subscribe to WhosOffice data direct from other calendar programs.

WhosOffice is globalised so users can set their Time Zones and view times in their local time. A great feature for International organisations for knowing quickly who is where and when visible in your local time.


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Companies of all sizes and industries use WhosOffice to manage their workforce

WhosOffice helps you to easily manage your staff working times (shift, rotas, fixed Monday-Friday workers, part timers) alongside their leave (holidays, vacations, absences) all in one sophisticated system.

Entertainment & Hospitality Healthcare Leisure & Tourism Retail Transport & Logistics Education


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Stay connected - Latest blog posts

STAY CONNECTED WITH THE LATEST FROM THE TEAM


Posted on Tue, 23rd Jul 2019 Can your shift planner cope with part-time employees?

The number of professionals working part-time is on the rise, with more than 8.6 million people in the UK choosing this form of employment. Can your shift planner cope with part-time employees?

Posted on Mon, 22nd Jul 2019 How to plan the perfect shift: a 3-minute guide

Shift planning is a major pain point for many businesses. Mistakes are common, and the consequences can be huge: under-staffing, poor productivity, even legal consequences if you’re lacking team members with the right skills and qualifications to start work.

Posted on Thu, 18th Jul 2019 How to manage staff scheduling during summer holiday season

Summer has finally arrived – and we don’t just mean the weather. It’s the time of year when a huge number of employees take their annual vacation, and for many businesses, this can lead to shift planning nightmares.

Posted on Mon, 15th Jul 2019 The early 2020 UK May bank holiday will be moved to mark 75th anniversary of VE Day - Don't be caught out!

The early May bank holiday in 2020 for the UK will move from Monday 4 May to Friday 8 May to mark the 75th anniversary of VE Day which takes place on 8 May.

Start your long trial today get until Monday, 26th Aug 2019 absolutely FREE! No credit card, no setup fees and no hidden costs!