Cloud-based HR Software | Document Management Software | WhosOffice

Securely manage all your HR documents and cases online


Our HR & Document Storage is part of WhosOffice’s back office and employee management software. Designed and developed to make your HR & Document Storage easier than ever, WhosOffice increases productivity and takes all of the hard work out of your otherwise lengthy processes, allowing you to run all your people management, including employee scheduling requirements through one application. Get in touch with our helpful team to find out more, or arrange a one-on-one demo right here.

Happy, supported staff are more likely to work hard and stay loyal to your business. And good HR management is critical to their success.

WhosOffice is the quick, flexible way to coordinate all your HR activities online, in one place. Via the web-based portal (available anywhere with an internet connection) or WhosOffice mobile app.

Our online HR module is designed to make life simpler, while helping you to build a strong company culture:

  • Manage HR action centrally for complete compliance and accountability
  • Create online staff records that can be updated by HR, management and employees
  • Assign tasks to individual or multiple case handlers and track their progress
  • Share actions, updates and documents with multiple people in one click
  • Send email or push notification reminders when tasks need to be started or completed
  • Create HR policies using WhosOffice case templates

Try WhosOffice for free to find out more.


HR and Document Storage dashboard

The modern, secure way to manage company HR

Security is top of our agenda.

WhosOffice uses the latest hardware and encryption technology to keep your sensitive data safe. Whether you’re an SME using HR management tools for the first time, or a major enterprise upgrading your HR software.

Our platform is cloud-based. So you can complete tasks and monitor progress from the office or working remotely – knowing it’s totally secure.

Here’s some of the HR tasks you can manage online through WhosOffice:

Put people in charge of their own HR record

Take the strain of managing staff information off HR and management’s shoulders:

  • Give everyone access to maintain and update their personal information – with the option to leave out any details they don’t feel comfortable sharing
  • Restrict what information people can view, so they only see what’s relevant to their role
  • Assign documents, tasks and cases to team members or departments – and set deadlines for completing them
  • Create a shared emergency contact details list that everyone can access instantly
  • Encourage staff to download the WhosOffice app and manage their HR data on-the-go
Give staff rights to amend their own data
Build case workflows

Help new recruits to hit the ground running

Create a slick, efficient system for embedding new starters into your team:

  • Build step-by-step HR workflows for managing the onboarding and induction process
  • Create staff profiles with photographs to easily identify team members
  • Assign tasks and welcome sessions to colleagues, mentors and managers – which they check-off online once completed
  • Set follow-up actions to support long-term success, such as scheduling quarterly reviews 3 months from people’s start date

Keep a complete record of your skills and competencies

View capabilities across your business and find the right people to fill skills gaps:

  • Record training and certifications – such as who’s first aid qualified or has a driving license
  • Track industry-critical qualifications to make sure you’re running a compliant operation
  • Set reminders before certifications expire to arrange renewals and further training
Record training and qualifications for staff
Track staff success

Nurture staff success

Make sure every element of employee wellbeing and career development runs smoothly:

  • Schedule staff appraisals and manage meeting prep and development points
  • Coordinate overtime and annual leave requests, creating an approval workflow to ensure they’re signed off quickly
  • Manage employee grievances, attaching evidence to each case and setting follow-up actions for a quick, effective resolution
  • Coordinate staff benefits – such as cycle to work schemes, gym membership, medical cover, life insurance and pension contributions – documenting when people are eligible for perks, who’s signed up and when they expire or renew

Create clear, compliant audit trails

WhosOffice knows how stressful auditing can be, so we’ve created tools that make compliance simpler:

  • Store every HR document in the same place, so your team knows where to find them
  • Share policy and process changes with the whole company in one click
  • Ask staff to confirm online when they’ve read documents and updates
  • Remind colleagues when tasks are due to keep workflows moving in-line with company policies and meet compliance deadlines
Create a centralised resource of documents
HR and Document Storage

Share your achievements

WhosOffice’s digital dashboard makes it easy to visualise performance and report success:

  • View all your live HR cases and next steps at-a-glance
  • Track important company data including diversity, annual leave trends and average length of service
  • Export information via PDF report or excel spreadsheet to share with your colleagues


Book a free trial

Explore our online HR software for yourself

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