Administer your staff leave (holiday, vacation, absences) and working times (fixed, part time, shift, rostered) in a way that suits you. WhosOffice has been designed to be the ultimate productivity tool for leave and shift management.


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Leave and Absence Management

WhosOffice gives you a truly flexible approach to manage staff leave and absence. You can have different "pots" of leave entitlement e.g. Paid Holiday, Sick Leave, Unpaid leave and also set which leave types affect particular pots. For leave requests requiring approval, different approval levels can be applied. You can choose single or multi approvers or even approval "chains".


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On Demand Shift Planning

WhosOffice is customisable to suit what time your shifts start/end and lets you swap and adjust shifts as necessary. Viewing staff hours across a month and manning levels allows you to plan on demand.


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Data and Information Security

We are certified for ISO27001:2013 for Information Security. We have robust procedures in place to ensure data confidentiality, integrity and availability. We only use first class data centres in the UK and manage and operate all our own servers and infrastructure.


WhosOffice is a Crown Commercial Service supplier within the G-Cloud 8 Digital Marketplace. G-Cloud 8 is the latest version (August 2016) of the purchasing framework that enables public sector organisations in the UK to identify, select, and purchase services from pre-approved suppliers.


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Workforce management - At a glance

WhosOffice helps you to easily manage your staff working times (shift, rotas, fixed Monday-Friday workers, part timers) alongside their leave (holidays, vacations, absences) all in one sophisticated system. Optimised to work across mutiple devices. You and your workers will find this a great productivity tool. See Who’s off today, tomorrow, next week. See who’s working when. If your organisation works shifts, schedule your shifts and easily distribute to your work force.

SHIFT SWAPPING

Quickly swap shifts between staff and see swapped shifts on the work calendar.

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SCHEDULE DISTRIBUTION

Quickly distribute working schedules to staff or a group of staff members.

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REPORTING

Comprehensive reporting tools help you manage staff Work and Leave more effectively.

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SECURE

Hosted on our secure replicated servers in multiple UK data centres.

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24 X 7 AVAILABILITY

WhosOffice is fully cloud-based allowing users to access from anywhere with an internet connection.

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STAFF LEAVE

Administer all types of leave including holidays, sick leave, maternity and TOIL.

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ACTIVE DIRECTORY

Integrate with your internal network, removing the need for more usernames and passwords for your staff.

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SKILLS ON DEMAND

WhosOffice gives you the ability to plan shifts based on the required skills & competencies of staff.

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Manage your workforce - with ease

MAKE IT LOOK AND ACT LIKE YOUR OWN SYSTEM

Optimised to work across mutiple devices. You and your workers will find this a great productivity tool. See Who’s off today, tomorrow, next week. See who’s working when. If your organisation works shifts, schedule your shifts and easily distribute to your work force.

WhosOffice is customizable to suit how you work. Set staff holiday years individually, manage different pots of leave, set different levels of entitlement and restrictions. Use policies to set automatical accruals, and, if you need to, set roles and permissions to control who has access to what. You can set Approvers and implement mutiple approvals or “chain” approvals. Work how you want to work.

You and your staff have multiple ways to view what is going on in the company. View work calendars by Team View, Daily View or Calendar View or leave calendars in Team View. Set company wide events (e.g. Staff meeting) and use Regions to upload region specific public holidays. Customized calendar feeds let you subscribe to WhosOffice data direct from other calendar programs.

WhosOffice is globalised so users can set their Time Zones and view times in their local time. A great feature for International organisations for knowing quickly who is where and when visible in your local time.


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Companies of all sizes and industries use WhosOffice to manage their workforce

WhosOffice helps you to easily manage your staff working times (shift, rotas, fixed Monday-Friday workers, part timers) alongside their leave (holidays, vacations, absences) all in one sophisticated system.

Entertainment & Hospitality Healthcare Leisure & Tourism Retail Transport & Logistics Education


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Stay connected - Latest blog posts

STAY CONNECTED WITH THE LATEST FROM THE TEAM


Posted on Thu, 19th Sep 2019 Top tips for recruiting and scheduling temporary Christmas staff With the festive season fast approaching, companies in many sectors are looking to recruit short-term staff to cope with peak trading demands. But how do you find the right temporary workers to complement your permanent team?
Posted on Mon, 02nd Sep 2019 What makes a good team leader? Decent managers are hard to come by, and many professionals find it easier to remember bad bosses than good ones. But strong leadership can make all the difference to employee performance, motivating staff and ensuring that everyone is working to the best of their ability.
Posted on Thu, 29th Aug 2019 Back to school: 4 lessons for more effective people management September brings the start of a new academic year, but it’s not just children who could benefit from broadening their horizons. Every day is a school day in the business world as well – especially when it comes to building a harmonious working culture.
Posted on Tue, 23rd Jul 2019 Can your shift planner cope with part-time employees?

The number of professionals working part-time is on the rise, with more than 8.6 million people in the UK choosing this form of employment. Can your shift planner cope with part-time employees?

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