Right-people, right plan,
right results

Tactic
Expert Shift Planning

WhosOffice empowers people to work at their best, so you can increase productivity and generate more profit.

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Loved by customers

"Excelled level of customer service provided by the team, appealing turn around times and a "above and beyond" attitude and delivery by the account manager and the wider team"

Globe
Internationally trusted

Trusted by internationally recognisable brands, WhosOffice's feature-packed software takes the time and stress out of manual staff scheduling.

Don't waste time on multiple systems and spreadsheets; with WhosOffice you can run all your people management and shift planning requirements through one dashboard. Use these built-in features to take the hard work out of the scheduled workload.


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Don't take our word for it, read
what our customers have to say

We're the engine behind some of the biggest global names. Take a look at some of our customer stories.

"
Have used this software for several years excellent for managing employee annual leave especially the custom leave policies & rules for managing the number of employees that can be off from a group or setting one to one employee rules...
Support has always been direct contact to a human with very quick response times and practical help.
E.Fanning
Compliance & Health and Safety Coordinator
Excelled level of customer service provided by the team, appealing turn around times and a "above and beyond" attitude and delivery by the account manager and the wider team
Rachael Wilkinson
HR Manager
"We wanted a tried and tested partner, and WhosOffice was the most suitable platform. We’re standardising information, improving communication, and capturing people’s working patterns. Data that has historically not been easy to share."
Jacqui Vear
Operations Manager
The staff love the fact they now have the ability to request leave outside of office hours. It has also saved us money and is environmentally friendly as we no longer have to print rotas or holiday request forms as they can access all of this via the mobile app
Deborah Revell
Practice Manager
The system keeps track of everything, and our holiday request have never been easier to manage. Everyone in the company can see the overview, and gets to manage their own vacations, pending approval of cause from managers. Very easy to use for everyone. I would recommend this to any one.
Bjarke
Head of IT
More testimonials Start your FREE trial

Shift software features

WhosOffice empowers people to work at their best, so you can increase productivity and generate more profit.

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Map shifts to work demands
  • Quickly build your rota and fill in any gaps
  • Set staffing levels for each shift, with the right seniority and qualifications
  • See holiday bookings and TOIL to identify who’s available
  • Flexibly change your schedule to accommodate last-minute demands
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Manage key tasks & duties
  • Build task requirements quickly
  • Specify how many staff of each skillset you require
  • Integrated Work, Leave, Events and Overtime for clearer planning
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Integrated platforms
  • Login Identity through OneLogin, Auth0, Microsoft Azure, Okta, G-Suite or Microsoft Active Directory
  • Sync your work, leave and event data to your Outlook or Google Calendars
  • Export reports from WhosOffice into Excel (.xls/.csv)
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Employee profiling
  • Record competencies and experience in a single staff record
  • Match skills with requirements for every team and shift
  • Restrict or relax feature access according to user level
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HR & document storage
  • Create online profiles for staff members
  • Build digital workflows for managing new starters and supporting career progression
  • Store critical documents securely in one place – notifying your team whenever you make a policy update
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Custom policies & rules
  • Define minimum and maximum staffing requirements
  • Restrict who can take leave at the same point in time
  • Create year-round rules or apply them for set periods
  • Give certain users the ability to make – and break – new rules
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Data reporting
  • Run reports on the whole company, departments and teams
  • Explore overtime and annual leave trends
  • Identify skills and competencies to strengthen your workforce
  • Track staff performance to ensure they’re making progress
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Easy leave management
  • Channel all leave requests through one online platform
  • Integrate annual leave, sick leave, appointments and TOIL
  • Customise approvals to match your company holiday policy
  • Set minimum cancellation and booking periods
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Coordinate overtime policies
  • Set rules around paid overtime versus TOIL
  • Notify staff when new shifts become available
  • Create clear processes for approving extra time worked
  • Share accurate overtime data with accounts

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Insights for HR professionals and shift planners

Tuesday, 5th August 2025
WhosOffice is getting a bold new upgrade – designed for you!

You may have seen the emails, or heard from our support team; WhosOffice is getting a new powerful and intuitive upgrade.

Tuesday, 18th April 2023
How to save 10 hours in 10 days with shift software

How much time does employee scheduling take your business? For managers and team leaders, it’s probably several hours a week.

Thursday, 6th April 2023
Is an employee shift app the fastest way to improve teamwork?

Have you heard the saying ‘teamwork makes the dream work’? It might make your eyes roll, but it’s true. Good teamwork has been proven to increase productivity, enhance company culture and extend staff loyalty.

More news

Shift Scheduling FAQs

What is Employee Scheduling Software?
Employee scheduling software simplifies and streamlines the process of creating and managing your employee work schedules. You can build the optimum rota for every single business shift in minutes.
Why is Employee Scheduling Important?
Employee scheduling lets you manage your team’s workload, avoiding the staff scheduling conflicts that arise from manual planning. Set your own parameters for every single shift, to maximise productivity without over staffing.
How Many Employees Can You Schedule with WhosOffice?
There’s no limit to how many employees you can schedule with WhosOffice. Our aim is to help you find the right mix of people each shift to make sure your business runs smoothly.
Why is Employee Scheduling Important?
It’s simple to start planning shifts online with WhosOffice, but it’s easiest if we show you how our employee scheduling software works. You can request a demo with our team here.