Frequently answered questions

General

How do I sign up to WhosOffice?

That's easy, just simply click on the Free Trial link above and you will be presented with a form, complete the form and hey presto! Let the magic commence...

Are there any setup fees or minimum contract length?

There are no setup fees and there is no minimum contract. All we ask is that you give us 30 day notice should you wish cancel using the service.

Why are my times correct, but all my co workers are wrong?

As Users on WhosOffice can set to their own Time Zone based on where they work or where their office is based around the world (London, France, US etc.) it is possible that not all Users will be in the same location. Therefore you may need to check your Time Zone setting

  • Click on your Name at the top of your screen
  • Select My Details / Settings
  • Click the Location Settings tab

You may also want to check your staff members Time Zones also, to see what Time Zone they are in.

  • From the Settings menu click Users
  • Find and click on the required Users Name
  • On the left click Account Settings
  • See the Timezone drop-down box.

The times for your Work, Leave and Overtime are displayed in your local time. Even if your Co-Workers are in a different time zone, these occurences will also show up in YOUR local time.

e.g.

If your Time Zone is -8 US Pacific  and you work 09:00 - 17.30 - it will display as 09:00 - 17.30

If your co worker Time zone is (GMT/London) and they work 09:00 - 17.30 it will display as 17:00 - 01:30 (your local time).

How do I set up Calendar Feeds?

Calendar feeds are a great feature for accessing WhosOffice Work, Leave and Events data outside of the system. Calendar feeds can be created by an individual user and is unique to that person, allowing them to create a separate calendar in their Outlook, Google or iCal Calendars.

First, the Administrator needs to have granted permission for users to create their own feeds.

  • This is accessed via Settings
  • User Roles
  • Click on the [Role Name] and click the Permissions tab on the left
  • The Calendar feed permission is under General.

Once this has been set to "Yes", Users in that Role will then be able to access the Feed Settings under the "My Details/Settings" area.

Using "Feed Settings" in My Details/Settings

  • Select the feed duration: 6 months forward/6 months back is usually suitable for most cases.
  • Set whether you want to include Work, Leave and / or Events.  
  • Choose how you want Times on the Feed to be presented, you can choose to display times of work, leave or events in either your Local Time or relevant to your colleagues who may be in different Time Zones.

Click Save.

Once saved you will then be able to select further options under the Work, Leave and Events tabs to further define your feed.

Click the Feed Link to import directly into your email client (MS Outlook) or copy into your Google Calendar / iCal.

 

 

 



Accounts

How much will it cost me per month?

Click the on the Pricing link above to view our Pricing Calculator. The pricing breakdown is based on how many Users you intend on uploading onto your WhosOffice account. Enter the number of Users into the form and the pricing will then automatically be calculated for you.

How do I let my Accounts team get access to Invoicing and Payments?

In WhosOffice you can create User roles for users which can allow them access to different parts of the system. To allow your staff members to have access to the Invoicing and Payments area of the system you can use the below to help.

  • From the Settings menu click [User Roles].
  • On the resulting page you can either Edit an existing Role or click the Create New Role link to start from scratch.
  • Once you have clicked the Create New Role link you can choose to name the Role, for example, Accounts.
  • Once you have chosen the name for the Role and clicked save you can apply some permissions for the new Role by clicking the Permissions Tab. For example, you want to give it all the same permissions as the Staff Role but with the "Invoicing and Payments" permission set to Full Access.

When you have successfully Created / Edited your new Role you can apply it to a User by going into their Personal Record i.e. Settings Menu > Users > Click the User's Name > Account Settings > User Role.


Leave

Can I setup 2 approvers for some leave types?

Within Leave Types you are able to specify what level of Approval the request needs. You can choose from any of the below

  • Single, First Approver
  • Single, Any Approver
  • Both Approvers
  • Chain, 1st then 2nd Approver

To set up that a Leave Type requires two Approvers follow the below;

  • From the Leave menu click [Leave Types]
  • Find and [Select] the relevant Leave Type
  • Click the [Approvals] tab

Here you will see options to set the Approval Level - Choose either Both Approvers or Chain (if Approval needs to be approved in order)

On the User (via Settings Menu > Users > Leave Approvers) you will need to ensure that you have setup 2 Approvers for the staff member, and in the correct order if you choose to use the Chain Approval system.

How do I manage allowances for different sorts of leave?

In WhosOffice you can manage and administer different "pots" of leave.

For example, a person may have 20 days Annual Leave and 5 days of Sick leave. You can then create Leave types and assign them to be deducted from specific allowance pots .

  • From the Settings Menu click Users
  • Click on the user's Name
  • Click the Leave Allowances tab.

Here you can set up and administer different pots of allowance for the user as necessary.

View the knowledge base article for Allowance pots.

Why can I not book leave off for a staff member?

When you request leave for another member of staff you need to ensure that they have an Allowance Pot that matches that of the Leave Type you are looking to request e.g. if Holiday / Vacation deducts from Paid Leave and has the Unit Available of Days, the staff member needs to have a Paid leave allowance in Days.

First you may want to check the Leave Type and what Unit and Allowance Pot(s) it relates to.

  • From the Leave menu click [Leave Types]
  • Click on the relevant [Leave Type]
  • On the resulting page check the [Unit Available] and the [Leave Pots] tab on the left.

You may then check the staff members Allowances.

  • From the Settings menu click [Users]
  • Click the staff members [Name]
  • On the left click [Leave Allowances]

If the User hasn't got an appropriate Allowance Pot then you can create one using the fields provided.

How do I set up a minimum Group or Department level?

Minimum Department Levels allow you to set how many staff members you need at work on any given day within a Group (Department). Once this Level has been reached staff won't be able to request leave on any given day.

You can set Department (we use GROUPS) levels via the Settings Menu > Rules

  • Click Create a new Rule
  • Enter a Name for the Rule e.g. "Sales Min Dept Level"
  • Set Rule Type to GROUP
  • Choose the GROUP you want to apply the rule to
  • Select function as "Min Group Level" 
  • Enter a value for the level
  • Choose whether the Approver Decides (and can override) or just Block Leave (at the time of Request)
  • Go to Leave Types, for each Leave Type that affects Department Levels, choose Options and check "Include in Min Group" 

If you want to set the Maximum number of Staff who can be Off you can select the function to be: "Max Group Level"

Min. Group Levels also apply to your Manning Levels on each day in the Work Planner for the chosen Group.

How do I set Staff members to accrue leave over time?

You can set various policies affecting leave accrual and carryover etc. This is an example of an ACCRUAL POLICY.

From the Leave Menu choose POLICIES

  • Click Create a New Policy
  • Enter the Name of the policy and Choose the Policy Type "Accrual"
  • Select the Allowance Pot affected (see below*)
  • The Unit to Accrue (DAYS or HOURS*)
  • The Year Affected
  • When you want the process to run - For Accrual that would normally be Monthly
  • Select the Day of the Month (if Monthly)
  • Click Save

Once Saved you will then be able to click the RULES tab and add the following:

Min. Service Length (In Months) = Is how long your staff need to have worked before they are entitled to accrue leave

Days to Accrue on Policy Run =  Is the amount of leave to be accrued each time the policy runs e.g 1.5 days (if you want to accrue 1.5 days per month)

Max Days to Accrue = Is the maximum amount allowed before the accrual process stops e.g. 25 - when the staff member has accrued 25 days, the accrual process will not add any more leave to their allowance.

Finally click the USERS tab to add the Users you want to be affected by the policy. They will need to have the same ALLOWANCE POT and UNIT (as above**) in their Allowances details.

Click here for further information on Leave Policies

How can I set up someone to be an Approver?

Not everyone on WhosOffice can be set as an Approver, first they need to be under a USER ROLE that has the Approver Permissions. An Administrator will be able to intially setup who has the "Approver" User Role. Once this has been done they can set staff members approvers up from the within the Users record (See Below) and also choose what each Approver can do.

You can set up to 2 Approvers for each member of staff and (via the Leave Type settings  see below*) you can decide what level of Approval a Leave Type requires i.e. No Approval, Single or Multiple Approval or even an Approval chain (A specified order of approval).

  • From the Settings Menu, Click Users
  • Select the users Name, or click Create New User
  • Click the Leave Approvers tab on the left
  • Select who Approver 1 will be, and Approver 2 (if required)
  • Choose the CAN permission the approver has

You can also include people to be notified, for example somebody in HR. In the Notifiers field on the Leave Approvers page, You can add as many email addresses as you need, seperated by a semi colon ( ; )

* From the Leave Menu click Leave Types

  • Click the Leave Type to manage or click Create New Leave Type
  • Click the Approvals Tab
  • Chose the appropriate Approval Level (No Approval, Single, Multiple or Chain Approval)
  • Click Save

How do I set a minimum notice period for leave requests?

You can set Notice periods, Cancellation notice and a maximum notice period.

  • From the Leave Menu click Leave Types
  • Choose the Leave Type you want to administer or Create a New Leave Type
  • Click the Restrictions tab
  • Enter the Number of Days (or HOURS) for the Notice Period
  • If Required enter values for the Max Notice Period and Cancellation Period
  • Click Save 

Example: If you enter 7 Days for the Notice Period, Users must request Leave at least 7 days before the Leave is due to Start.

How do I manage carry over?

You can set various policies affecting leave accrual and carryover etc. This is an example of a CARRY OVER policy

From the Leave Menu choose POLICIES

  • Click Create a New Policy
  • Enter the Policy Name
  • Choose Policy Type "Carryover" or "Carryover with update on any leave"(*)
  • Select the Allowance Pot to affect
  • The Unit to carry over (DAYS or HOURS)
  • The Allowance Pot Year affected - This Year (the carryover policy must not be run before the start of the new holiday year)
  • When you want the process to run - For Carry over that would normally be Yearly
  • Select the relevant month of the year (if Yearly)
  • Click Save

Once Saved you will then be able to click the RULES tab and add the following:

  • Min. Service Length (In Months) = Is how long your staff need to have worked before the Carry over rule will apply to them.
  • Max Days to Carryover =  Is the maximum amount of leave that can be carried over
  • Expire x Days after Year Starts = Is when the Carry over needs to be used by, i.e. 90 days would give the user 3 months to use the carry over as leave before it expires

Finally click the USERS tab to add the Users you want to be affected by the policy. They will need to have the same ALLOWANCE POT setup in their Allowance details.

*If you want the system to recalculate any leave the staff may have booked ahead of running the carryover process, to ensure that carryover is deducted first, choose the "Carryover with update" option.

Click here for further information on Leave Policies

Why can I not add a user to a Carry over or Accrual policy?

When you set up a policy, you can define which Allowance Pot it relates to and whether the Allowance Unit will be in DAYS or  HOURS.

You need make sure that the User has the same Allowance Pot and Allowance Unit (Days / Hours) that is affected by the policy.

Check the User's Allowance Pots and the Allowance Unit (Days / Hours) by;

  • Click the [Settings] Menu and select [Users]
  • Select the [Allowance] tab
  • Here you can Add or Delete an Allowance Pot for the User

You may also need to check the Allowance Pot and Units Type for the Policy also, to ensure that these are the correct ones for the User you are trying to add.

  • From the Leave Menu click [Policies]
  • Select the relevant Policy
  • Look at the [Allowance Pot] and [Units*] drop-down boxes.

If you have a mix of people who work in HOURS and DAYS then you could create a Carry Over or Accrual policy based on Days and a separate one for Hours.

*Units - These can be set in a Policy as either DAYS or HOURS.

How do I cancel Leave in the past as an Administrator?

In order to be able to Cancel leave that has already occurred (in the past) you need to be setup with the appropriate permissions or as an overall Administrator you will be able to cancel leave in the past. To cancel past leave you can,

  • From the Leave Menu click Leave Admin
  • On the left hand side use the search filters to get the required information on screen i.e. User, Dates, Leave Types
  • Then in line with the relevant Leave Request click View
  • On the left click the Cancel tab
  • You can then either add in any relevant Notes or simply click Cancel Leave.

Cancelling leave will add back any allowances that were deducted at the time of requesting the leave initially.

If you do not have access to Leave Admin, you may need to check your Role Permissions (contact an Account Administrator or your Line Manager).

How can I view what Leave My Staff have booked for This Year?

If you need to view/cancel leave that your staff have already recorded within the system, follow these simple steps to access their leave and manage their requests accordingly.

  • From the Leave Menu click Leave Admin
  • Then using the search filters on the left find the required User
  • You can then click View in line with the required request to view further details or Approve / Cancel it.

On the resulting page you will be able to see any leave requests that have been Approved or are still Pending for the selected User, you can also see how many Days / Hours allowance the user currently has left for This Year.

If you do not have access to Leave Admin, you may need to check your Role Permissions (contact an Account Administrator or your Line Manager).

How do I cancel a leave request?

In order to Cancel leave you can;

  • From the Leave Menu click My Leave
  • Then on the left hand side of the page using the search filters you can find the required leave request. 
  • In line with the appropriate request click View.
  • Then on the left hand side of the page click Cancel Leave.
  • Then on the resulting page click Cancel Leave again. You will then need to confirm the cancellation.

Any allowance that was deducted at the time of the request being submitted / approved will then be added back onto your allowance accordingly.

If the leave request you need to cancel is in the past you will need to contact either your Line Manager or an account Administrator.

How do I track sick leave without letting staff SEE or REQUEST it?

If you want sick leave to be entered on your staff members' behalf, and also want to stop them seeing when their colleagues are off sick, you can set the leave type permissions to allow this.

You can set these permissions via the Leave menu > Leave types

  • Click on the relevant leave type
  • Click the Groups tab on the left
  • Ensure the staff member's group has the following permissions:
    • Requested by - Users approver only or Leave / Overtime admin only (depending on who can enter sick leave for the staff)
    • Seen by - User only
    • Notes visible to - None
Leave admins or approvers will then need to submit the Sick leave on the staff member's behalf via the Request leave page.  

Why are there lots of Duration options when booking leave and what are they for?

When booking time off within WhosOffice there are a choice of different leave durations that you might be able to request (depending on your company settings / policies).

Below you will find each Duration option along with a scenario of where this could be used.

ALL DAY

  • Leave Type - Holiday
  • Start Date - 22nd April 2022
  • Duration - All Day

This is more common for booking a single day off.

Example - John Smith would like to book off Friday to ensure he has a long weekend.

PART OF A DAY

  • Leave Type - Holiday
  • Start Date - 21st April 2022
  • Duration - Part of a Day
  • Day Part - 13:45 - 17:30

This is useful for only booking off 1 of 2 parts of your working day i.e. 0.5 Days, this will be based on the working time you have on that specific day.

Example - John Smith would like to include the afternoon of Thursday in his long weekend booking.

SINGLE SHIFT

  • Leave Type - Holiday
  • Start Date - 13th April 2022
  • Duration - Single Shift: Wed, 13 @ 18:00 - Thu, 14 @ 06:00

This particular duration option will only appear if the Start Date you have selected is a night shift, as such is useful for ensuring that you are only booking off the right amount of Working Time so that the Allowance Deductions can be correct, also it will make your Holiday booking look clearer on the Team Views.

Example - John Smith would like to book off a single Night Shift and would like to clearly show on the Team views that it's the Night Shift starting on Wednesday 13th.

GREATER THAN ONE DAY

  • Leave Type - Holiday
  • Start Date - Monday 18th April 2022
  • Duration - Greater Than One Day
  • End Date - Sunday 24th April 2022

Make use of this option if you work whole days and are looking to book off more than 1 day i.e. 2 weeks in the summer holidays.

Example - John Smith would like to go on holiday for 1 week and works Monday to Friday, but would like to return to work the following Monday.

GREATER THAN ONE DAY, BETWEEN TIMES

  • Leave Type - Holiday
  • Start Date - Monday 25th April 2022
  • Duration - Greater Than One Day, Between Times
  • End Date - Friday 29th April 2022
  • Start Time - 06:00
  • End Time - 08:00

This option allows you to not only book between 2 specific dates, but also allows you to choose what time the leave should Start on the Start Date, and then what time it will End on the End Date selected.

Example - John Smith works 2 Days (06:00 - 18:00) and 2 nights (20:00 - 08:00) and would like to book 4 "Shifts" in a row.

SPECIFIED TIMES

  • Leave Type - Doctors
  • Start Date - 3rd May 2022
  • Duration - Specified Times
  • Times - 09:00 - 10:15

This option is useful because it allows you to choose specific times of a certain leave request, the system then "Cuts" your working day to ensure full transparency on the team view so that your colleagues know when you are out of the office and when you are expected to return.

Example - John Smith has a Doctor's appointment at 09:00 and expects to return to the office at 10:15am.

MULTIPLE SHIFTS

  • Leave Type - Holiday
  • Start Date - Monday 9th May 2022
  • Duration - Multiple Shifts
  • No. of Shifts - 4 x Shifts : Mon, 9 @ 18:00 - Fri, 13 @ 06:00

This duration option will only appear if the Start Date you have selected is a night shift, and will allow you to book off multiple shifts starting from that date.

Example - John Smith would like to book 4 nights off in a row, from Monday 9th to the morning of Friday 13th.

Whilst there are various types of Duration options available in WhosOffice, your company may have certain Restrictions in place that could prevent you from being able to proceed with your selections. If this is the case you will need to contact your Line Manager and / or Account Administrator.


Work

What are Pattern Codes Work Patterns and Work Planner?

A quick overview of Pattern codes, Work Patterns and Work Planner

PATTERN CODES

These identify an Individual Shift or Working Time on any given day. You can choose the Name, Code and Times that suit your organisation to build up a 'library' all the shifts that you use as well as setting the total number of Paid Hours for each shift.

 e.g  "D" could be DAYS and set to 09.00am to 17.30 pm

         "L"  could be LATES and set to 14.00pm  to  22.00pm

         "N" could be NIGHTS and set to 22.00pm  to  06.00am

WORK PATTERNS

These identify a period of work - made up of the Pattern codes above which (usually) then repeats itself.  

You can make any Work Pattern to suit your organisation for all the shifts that you work using the Pattern Codes above.

Enter your Work Patterns to cover every Working and Non Working day until it would repeat.

Example:

Office employee working 0900 - 1730 Monday - Friday and not working Saturday and Sundays

  1. D - 0900 - 1730 (Days)
  2. D - 0900 - 1730 (Days)
  3. D - 0900 - 1730 (Days)
  4. D - 0900 - 1730 (Days)
  5. D - 0900 - 1730 (Days)
  6. Non Working Day
  7. Non Working Day

(Work Patterns are really a tool to help you set up your staff members Working Schedule/Rota easily on the WORK PLANNER)

WORK PLANNER

Work Planner is where you enter your staff working times.  This is a really great tool to help managing staff working times and rotas.

After a  very short time you will see how easy it is to set rotas, delete entries and swap shifts around!

For the staff member you want to plan, just click in the relevant  Date cell   -  You will have an option to enter either a single days entry or set the work pattern for this staff member up to a certain point in time or indefinitely. 

Right Click and you will see a quick option to add a single day entry.

By using the Show Totals dropdown at the top of this page, you can see the number of staff you have working per day, and the totals at the end of the rows show how many hours the staff members will have worked if they complete their schedule.

My part time person has changed their hours, what do I do?

If one of your staff members has changed their Working Time / Hours, you can amend their working time by;

  • Creating a new Pattern Code with the revised Working time (or amend an existing one)
  • Creating a new Work Pattern using the new pattern code above.
  • Go to WORK PLANNER, and find the Staff member concerned.
  • Click the cell for the date from when the times are to start from.

A menu option will appear and you can select the option to "Set Pattern"

Choose the newly created pattern in the drop down, leave option as "No End Date" or "Specified End Date" and click CONFIRM.

If you make a mistake, don't worry. Click again and use the REMOVE option to clear the working pattern and you can start again.

If it is just the odd day that they have changed their working time on, you can simply Remove a single entry from an already submitted Work Pattern by Right Clicking the relevant Date Cell and selecting the "Remove Entry" option.

Why can I not see some people in the Calendars?

You may need to check that you can see all the GROUPS that you need to see.

  • From the Settings Menu go to Users
  • Find and Select Your [Name]
  • Then click the [Groups] Tab.

At the bottom of the screen you have an option of either "Add User to Group" and / or "User Can See Group". Select the Group(s) you wish to be able to Be In or See.

Can I send my staff a copy of their working schedule?

To send your Staff Members' a copy of their Own / Teams Working schedule/rota;

  • From the [Work Menu], click [Work Distribtuion]
  • Choose the group or staff member , start month and period.
  • Click Prepare Distribution
  • Enter a Subject for the Email
  • Enter a Message as required
  • Choose the Format of the schedule to send  (either Individual or a Team View)
  • Click [Distribute]

You can either send your staff their Individual Record in Planner View or as a Detailed view showing specific detail on each working day. You can also choose to send a Team Schedule to each staff member within a Group, allowing your staff to see when their colleagues are working also.

How can I setup and allocate Competencies and Skill Levels to my staff?

A Competency or Skill Level can be created in the system to represent particular qualifications or skills that each of your staff members have, for example Level 4 Engineer, French Speaker etc. Importantly these are then visible on the Work Planner to help you monitor how many of the right people you have at work on any given day.

  • From the Work Menu click Work - Attributes
  • Then click Create New Attribute
  • Use the Type option and select Competency, Skill Level and enter the Name.
  • Click Save.

Here you will be able to setup your different Competencies and then assign them to particular staff members by clicking the Staff Members tab on the left. A Staff Member can either have one or many Competencies.

You can also assign different competencies to staff members by going into their individual record, by doing the following...

  • From the Settings menu click Users
  • Then by using the Search filters to the left find the relevant staff and click on their Name.
  • Then on the left click Employment

Under the Competencies / Skills heading you can allocate the required competencies.


Overtime

How can I submit Overtime?

Overtime on WhosOffice allows your staff to request Overtime with either Paid Time or Lieu Time to be added onto their account / allowances for days that they have worked when they weren't originally set to. To submit Overtime you can,

  • From the Overtime Menu click Submit Overtime
  • Select the User drop-down box to find the required person (ignore if you are requesting for yourself)
  • Select the required Overtime type
  • Choose the Date and Times of the request.
  • You can then enter any Notes that may be relevant, click Submit Overtime.

As Overtime is seperate from Leave in the system, you have the ability to setup different Approvers for your Leave and Overtime. Therefore upon submitting the Overtime request, it will be sent off to your Approver that has been setup for your Overtime.

The Approver will also have the ability to adjust the amount of Lieu / Paid Time that is to be applied to the staff member on approval.

How many different Overtime Types are there and can I create more?

You can have as many Overtime Types as you feel you need, each Overtime Type can be customised to better suit the way that your company works. To setup an Overtime Type you can,

  • From the Overtime Menu click Overtime Types
  • Click Create New Overtime Type
  • Enter the Code and the Name
  • Select which Reimbursement you wish to have Allowance or Paid (with/without lookup)*
  • Choose the Overtime Rate, if applicable
  • If Allowance was chosen as the Reimbursement select the Allowance Pot to attribute to.
  • Click Save

(*) The Reimbursement type can be 1 of 4 options, Allowance, Allowance by lookup, Paid or Paid by lookup. Allowance reimbursement type will allow the staff member to request Time in Lieu along with the Overtime request and the Paid reimbursement will show on the staff members report details of how much could be paid to that person for completing the Overtime.

THE APPROVALS TAB

The Approvals Tab allows you to set what level (if any) of Approval is needed for this Overtime. You can also setup which emails and notifications will be sent out to who.

THE OPTIONS TAB

The Options Tab allows you to set whether the Overtime requires Notes and when to submit the Notes e.g. On Request and Approval.

THE RATES TAB

The Rates tab allows you to set the specific increments this overtime can be requested in, for example if I enter the following rates:

Work rate - 4 hours  |  Reimbursement rate - 0.5 Days

Work rate - 8 hours  |  Reimbursement rate - 1 Day

Then staff will only get to select a duration of 4 hours or 8 hours when submitting this overtime (and have the corresponding allowance given back).

THE GROUPS TAB

The Groups Tab allows you to set which Groups have access to the Overtime Type and what permissions they have. For example, you can set some Groups to be able to See the Overtime Type but not Request it.

History (Log)

Allows you to keep track of any changes made to the Overtime Type, along with who made the change and when it was changed. You can refer to this page when enquiries are made about the Overtime Type.


Events

How do I enter Public / Bank Holidays?

Public or Bank Holidays are entered into WhosOffice as Events, these can be set so that they do not deduct from staff allowances when they are booked on or across. Events can be applied to either Region(s) (company Location or Country) or Group(s). To create your Public / Bank Holidays you can,

From the Events menu (pin icon) click Events

Click Create New Event

There are 2 ways in which Events can be Created 1) Entered individually 2) Bulk Imported into the system.

Creating Events Individually

  • From the Events menu click Events
  • Click Create New Event
  • On the Details page fill in the required information, see below as an example

Code - BH
Name - New Year's Day
Start Date - 01/01/2015
Duration - All Day
Event Type - Free Day, Bank Holiday
Action - Stop Allowance Deductions(*)
Click Save

Once you have clicked Save you will be able to use the Groups or Regions tabs on the left, to apply to the Event to a Group or a Region,

(*) Stop Allowance Deductions means that when staff book leave on or across the specified date, the system wont deduct any allowance.

Bulk Import Events

  • From the Events menu click Events
  • Click Create New Event
  • On the left click Import
  • Select the Location (country) of which to import the Public / Bank Holidays for.
  • Select the Year i.e. Bank Holidays for 2015.
  • Then select whether to import to either Selected Region(s) or Group(s)
  • Select the Action and click Import Dates. 

HR


Support

My company already has an account, what shall I do?

In the first instance we would advise you to visit the "Login" page (https://www.whosoffice.com/login), from here you will be able to enter your email address to locate your companies account. If you still cannot access your account, contact our support team and they can advise who you need to speak to within your organisation.


Integrations


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