Work schedules

A great tool for managing your employee working times - anything from regular office hours to  simple or even complex shifts and rotas.

WhosOffice is customisable to suit what time your shifts start/end and lets you swap and adjust shifts as necessary. Viewing staff hours across a month and manning levels allows you to plan on demand.

WORK SCHEDULE MANAGEMENT

Each period of work can be built using a pattern code which lets you specify the start and end time, a two-digit code and a few other settings regarding paid time (in case breaks are unpaid for example). From these pattern codes, you can easily create a work pattern to build your shifts/rota. Using the WhosOffice planner tool, you can plot out these work patterns to repeat as required either up to a certain point in time or to run continuously. Ample reports let you know who has worked when and how many hours they have worked (or will have worked).

 

Easy distribution tools let you quickly email your staff their next shifts or you can even offer available shifts based on demand and manning levels. Assigning an attribute (to a shift) means you can define what work is planned for that particular shift(s). i.e. you may have a particular project that is assigned to a person. Adding competencies to your staff  makes them also available during planning to enable you to see that you have the right people working at the right time.

WORK PLANNING

The easy to use work planner tool lets you create as many shifts patterns as you need whilst having complete flexibility over changes or swaps etc. You can view forward to any point in time to see how shifts fall on which dates in the future. Along with the working times, you can also see staff  overtime and leave to help you plan effectively.


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Posted on Mon, 22nd Jul 2019 How to plan the perfect shift: a 3-minute guide

Shift planning is a major pain point for many businesses. Mistakes are common, and the consequences can be huge: under-staffing, poor productivity, even legal consequences if you’re lacking team members with the right skills and qualifications to start work.

Posted on Thu, 18th Jul 2019 How to manage staff scheduling during summer holiday season

Summer has finally arrived – and we don’t just mean the weather. It’s the time of year when a huge number of employees take their annual vacation, and for many businesses, this can lead to shift planning nightmares.

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The early May bank holiday in 2020 for the UK will move from Monday 4 May to Friday 8 May to mark the 75th anniversary of VE Day which takes place on 8 May.

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