Approving Overtime via Mobile

When staff members submit overtime on WhosOffice, the request is sent off to the assigned Approver(s). Depending on how the overtime type is setup, will dictate what level of approval is needed, if any (see Overtime Types).

To approve an overtime request via the Moblie app you can do the following:

• Ensure that you are logged into your WhosOffice account
• Access the navigation using the top left button (or swipe right to open)
• From the navigation select "Overtime" then "Pending Overtime"
• From here you can either view pending overtime request for "My Staff" or "All Staff"
• Press on the pending request you wish to process on the list

This will expand the details of the request including any notes by the staff or other approvers which can be further expanded if needed.

• If notes are required with the approval process this will be displayed with the notes section, otherwise they are optional
• You may have the opportunity to adjust the amount of Lieu / Paid time that will be granted to the Staff Member*, this can be done by pressing on the lieu time (indicated by an edit icon)
• Now scroll down to the bottom and press either "Approve request" or "Decline request"
• You will be shown a confirmation asking to confirm your decision, simply press "Approve" or "Decline" to complete the process or "Cancel" to go back.

By Approving/Declining your decision you are submitting this choice and the staff will be notified via Email.

After dismissing the on-screen confirmation, you will be taken back to the Overtime Pending Your Approval screen where you can action further requests where necessary.

*Within the Overtime Types you can setup either a specific Rate of Paid/Lieu time to be granted or a Lookup Rate at which Paid / Lieu is given back, you cannot adjust the amount of Paid/Lieu that is given back if the overtime type has a Paid, by Lookup or Allowance, by Lookup rate.

DASHBOARD QUICK ACCESS

If you currently have pending overtime requests for any of your assigned staff, there will also be a quick access "Pending overtime requests" button on your dashboard.