Flawless shift planning and people management

Check out everything your company can do through WhosOffice


Shift and work planner

Map shifts and set work schedules

Get the right mix of staff day-in, day-out with our agile shift planning technology.

  • Quickly build your rota and fill in any gaps
  • Set staffing levels for each shift, with the right seniority and qualifications
  • See holiday bookings and TOIL to identify who’s available
  • Flexibly change your schedule to accommodate last-minute demands

Read more

Manage leave alongside shift patterns

Know exactly who’s available to work at any point in time.

  • Channel all leave requests through one online platform
  • Integrate annual leave, sick leave, appointments and TOIL
  • Customise approvals to match your company holiday policy
  • Set minimum cancellation and booking periods

Read more

Leave approval rules
Setup overtime policies and pre-defined rates

Coordinate overtime policies and requests

Structure the way your company runs overtime, to make sure it works for your business.

  • Set rules around paid overtime versus TOIL
  • Notify staff when new shifts become available
  • Create clear processes for approving extra time worked
  • Share accurate overtime data with accounts

Read more

Make public holidays a reason for celebration

Set separate rules for processing public holiday requirements and company events.

  • Manage public holidays by country or region
  • Add company-wide events and training days
  • Set staffing requirements, including mandatory attendance
  • Decide whether days are deducted from staff holiday entitlement

Read more

Manage company wide events or public holidays
Report on skillsets within your company

Data reporting at your fingertips

Analyse data and share insights for empowered decision-making and higher profitability.

  • Run reports on the whole company, departments and teams
  • Explore overtime and annual leave trends
  • Identify skills and competencies to strengthen your workforce
  • Track staff performance to ensure they’re making progress

Read more

Set policies & rules and decide when to deploy them

Create a framework for effective demand-based planning and people management.

  • Define minimum and maximum staffing requirements
  • Restrict who can take leave at the same point in time
  • Create year-round rules or apply them for set periods
  • Give certain users the ability to make – and break – new rules

Read more

Auto schedule leave acrrual policies
Easily assign users to groups

Build employee profiles and user access levels

Give senior staff the power to build strong working relationships.

  • Record competencies and experience in a single staff record
  • Match skills with requirements for every team and shift
  • Customise entitlements according to seniority and contract
  • Restrict or relax feature access according to user level

Read more

Group staff for easier management

Categorise your workforce to mobilise and motivate them.

  • Align staff grouping with your corporate structure
  • Create as many different groups as you want
  • Choose whether groupings are public or private
  • See at-a-glance who’s available in each of your groups

Read more

Specify which groups can access leave types
Security credentials

Ongoing support from our technical experts

The WhosOffice team are here to help if you ever need extra support.

  • Informative FAQs and video materials
  • Rigorous data security standards
  • Email your query to support@whosoffice.com
  • Or call 01227 812938 Monday-Friday, 9-5

Read more



Other WhosOffice features

Our shift planning platform can be tailored to your needs – and we can roll out more features as your business grows.

Here are some of the ways in which WhosOffice can support your business.

Staff leave

Staff leave

Administer all types of leave including holidays, sick leave, maternity and TOIL.

Read more...

Working time

Working time

Flexibly support any working schedule, from 9-5 to complex shift patterns.

Read more...

Overtime

Overtime

Incorporate additional hours, overtime and flexi-time into your shift plans.

Read more...

24 x 7 availability

24 x 7 availability

WhosOffice is fully cloud-based - all you need is an internet connection.

Read more...

Sickness monitoring

Sickness monitoring

Track and analyse sickness levels across your business.

Read more...

Employee-led

Employee-led

Let staff manage their own accounts - saving time and resources.

Read more...

Active directory

Active directory

Integrate with your internal network; no more usernames and passwords.

Read more...

Skills on demand

Skills on demand

Plan shifts based on the required skills & competencies.

Read more...

Multiple locations

Multiple locations

Manage multiple locations - including different countries - from one account.

Read more...

Schedule distribution

Schedule distribution

Easily issue working schedules to individuals or staff groups.

Read more...

Shift swapping

Shift swapping

See and swap shifts between members of staff.

Read more...

Events

Events

Import Public Holidays or add your own company event.

Read more...

Reporting

Reporting

Analyse activity to manage staff work and leave more effectively.

Read more...

Simplified management

Simplified management

Reduce the time required to plan shifts and manage staff.

Read more...

Team rules

Team rules

Create your own restrictions to ensure staffing levels are maintained.

Read more...

Advanced features

Advanced features

Set permissions, user access, accruals, carryovers and more.

Read more...

Secure hosting

Secure hosting

Hosted on our secure replicated servers in multiple UK data centres.

Read more...

Expert Support

Expert Support

Email & telephone support, accessible in-application help.

Read more...

Mobile apps

Mobile apps

Manage tasks on-the-go with Android and iOS apps.

Read more...

Close menu Home Features Pricing Support Contact us Our blog Free Trial