Work schedules
Task planning
HR & document storage
Leave management
Overtime policies
Public holidays and events
Reporting and exporting
Policies and rules
User management
Groups
Integrations
Dedicated support
Map shifts and set work schedules
Get the right mix of staff day-in, day-out with our agile shift planning technology.
- Quickly build your rota and fill in any gaps
- Set staffing levels for each shift, with the right seniority and qualifications
- See holiday bookings and TOIL to identify who’s available
- Flexibly change your schedule to accommodate last-minute demands
Set key tasks and duties to be fulfilled
Ensure your staff fulfil their duties and responsibilities.
- Build task requirements quickly
- Specify how many staff of each skillset you require
- Integrated Work, Leave, Events and Overtime for clearer planning
HR & Document Storage
Improve your employee experience, increase compliance, reduce daily admin and store data securely by managing your HR cases online through WhosOffice.
- Create online profiles for every staff member including their personal details, emergency contacts, skills, certifications and photo ID
- Build digital workflows for managing new starters, coordinating appraisals, handling grievances and supporting career progression
- Allocate HR tasks to colleagues and assign deadlines, to track the progress of every case
- Store critical documents securely in one place – notifying your team whenever you make a policy update
Manage leave alongside shift patterns
Know exactly who’s available to work at any point in time.
- Channel all leave requests through one online platform
- Integrate annual leave, sick leave, appointments and TOIL
- Customise approvals to match your company holiday policy
- Set minimum cancellation and booking periods
Coordinate overtime policies and requests
Structure the way your company runs overtime, to make sure it works for your business.
- Set rules around paid overtime versus TOIL
- Notify staff when new shifts become available
- Create clear processes for approving extra time worked
- Share accurate overtime data with accounts
Make public holidays a reason for celebration
Set separate rules for processing public holiday requirements and company events.
- Manage public holidays by country or region
- Add company-wide events and training days
- Set staffing requirements, including mandatory attendance
- Decide whether days are deducted from staff holiday entitlement
Data reporting at your fingertips
Analyse data and share insights for empowered decision-making and higher profitability.
- Run reports on the whole company, departments and teams
- Explore overtime and annual leave trends
- Identify skills and competencies to strengthen your workforce
- Track staff performance to ensure they’re making progress
Set policies & rules and decide when to deploy them
Create a framework for effective demand-based planning and people management.
- Define minimum and maximum staffing requirements
- Restrict who can take leave at the same point in time
- Create year-round rules or apply them for set periods
- Give certain users the ability to make – and break – new rules
Build employee profiles and user access levels
Give senior staff the power to build strong working relationships.
- Record competencies and experience in a single staff record
- Match skills with requirements for every team and shift
- Customise entitlements according to seniority and contract
- Restrict or relax feature access according to user level
Group staff for easier management
Categorise your workforce to mobilise and motivate them.
- Align staff grouping with your corporate structure
- Create as many different groups as you want
- Choose whether groupings are public or private
- See at-a-glance who’s available in each of your groups
Let's get integrated together!
WhosOffice integrates with some of your favourite software to help you automate even more business tasks.
- Login Identity through OneLogin, Auth0, Microsoft Azure, Okta, G-Suite or Microsoft Active Directory
- Sync your work, leave and event data to your Outlook or Google Calendars
- Export reports from WhosOffice into Excel (.xls/.csv)
Ongoing support from our technical experts
The WhosOffice team are here to help if you ever need extra support.
- Informative FAQs and video materials
- Rigorous data security standards
- Email your query to support@whosoffice.com
- Or call 01227 812938 Monday-Friday, 9-5
Other WhosOffice features
Our shift planning platform can be tailored to your needs – and we can roll out more features as your business grows.
Here are some of the ways in which WhosOffice can support your business.
Staff leave
Administer all types of leave including holidays, sick leave, maternity and TOIL.
Working time
Flexibly support any working schedule, from 9-5 to complex shift patterns.
24 x 7 availability
WhosOffice is fully cloud-based - all you need is an internet connection.
Active directory
Integrate with your internal network; no more usernames and passwords.
Multiple locations
Manage multiple locations - including different countries - from one account.
