Work schedules Task planning HR & document storage Leave management
Overtime policies Public holidays and events Reporting and exporting Policies and rules
Get the right mix of staff day-in, day-out with our agile shift planning technology.
- Quickly build your rota and fill in any gaps
- Set staffing levels for each shift, with the right seniority and qualifications
- See holiday bookings and TOIL to identify who’s available
- Flexibly change your schedule to accommodate last-minute demands
Ensure your staff fulfil their duties and responsibilities.
- Build task requirements quickly
- Specify how many staff of each skillset you require
- Integrated Work, Leave, Events and Overtime for clearer planning
Improve your employee experience, increase compliance, reduce daily admin and store data securely by managing your HR cases online through WhosOffice.
- Create online profiles for every staff member including their personal details, emergency contacts, skills, certifications and photo ID
- Build digital workflows for managing new starters, coordinating appraisals, handling grievances and supporting career progression
- Allocate HR tasks to colleagues and assign deadlines, to track the progress of every case
- Store critical documents securely in one place – notifying your team whenever you make a policy update
Know exactly who’s available to work at any point in time.
- Channel all leave requests through one online platform
- Integrate annual leave, sick leave, appointments and TOIL
- Customise approvals to match your company holiday policy
- Set minimum cancellation and booking periods
Structure the way your company runs overtime, to make sure it works for your business.
- Set rules around paid overtime versus TOIL
- Notify staff when new shifts become available
- Create clear processes for approving extra time worked
- Share accurate overtime data with accounts
Set separate rules for processing public holiday requirements and company events.
- Manage public holidays by country or region
- Add company-wide events and training days
- Set staffing requirements, including mandatory attendance
- Decide whether days are deducted from staff holiday entitlement
Analyse data and share insights for empowered decision-making and higher profitability.
- Run reports on the whole company, departments and teams
- Explore overtime and annual leave trends
- Identify skills and competencies to strengthen your workforce
- Track staff performance to ensure they’re making progress
Create a framework for effective demand-based planning and people management.
- Define minimum and maximum staffing requirements
- Restrict who can take leave at the same point in time
- Create year-round rules or apply them for set periods
- Give certain users the ability to make – and break – new rules
Give senior staff the power to build strong working relationships.
- Record competencies and experience in a single staff record
- Match skills with requirements for every team and shift
- Customise entitlements according to seniority and contract
- Restrict or relax feature access according to user level
Categorise your workforce to mobilise and motivate them.
- Align staff grouping with your corporate structure
- Create as many different groups as you want
- Choose whether groupings are public or private
- See at-a-glance who’s available in each of your groups
WhosOffice integrates with some of your favourite software to help you automate even more business tasks.
- Login Identity through OneLogin, Auth0, Microsoft Azure, Okta, G-Suite or Microsoft Active Directory
- Sync your work, leave and event data to your Outlook or Google Calendars
- Export reports from WhosOffice into Excel (.xls/.csv)
The WhosOffice team are here to help if you ever need extra support.
- Informative FAQs and video materials
- Rigorous data security standards
- Email your query to support@whosoffice.com
- Or call 01227 812938 Monday-Friday, 9am-5.30pm
Our shift planning platform can be tailored to your needs – and we can roll out more features as your business grows.
Here are some of the ways in which WhosOffice can support your business.
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Staff leave
Administer all types of leave including holidays, sick leave, maternity and TOIL.
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Working time
Flexibly support any working schedule, from 9-5 to complex shift patterns.
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Overtime
Incorporate additional hours, overtime and flexi-time into your shift plans.
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24 x 7 availability
WhosOffice is fully cloud-based - all you need is an internet connection.
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Active directory
Integrate with your internal network; no more usernames and passwords.
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Multiple locations
Manage multiple locations - including different countries - from one account.
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Schedule distribution
Easily issue working schedules to individuals or staff groups.
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Advanced features
Set permissions, user access, accruals, carryovers and more.
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Secure hosting
Hosted on our secure replicated servers in multiple UK data centres.