Events

Public or Bank Holidays are entered into WhosOffice as Events, these can be set so that they do not deduct from staff allowances when they are booked on or across. Events can be applied to either Regions (company Location or Country) or Groups. We recommend using Regions to manage Events, so that they are visible on the team calendar regardless of which groups you are viewing.

There are 2 ways in which Events can be created - 1) Entered individually, or; 2) Bulk Imported into the system.

Creating Events Individually

• From the Events menu click Events
• Click Create New Event
• On the Details page fill in the required information, see below as an example

Code - BH
Name - New Year's Day
Start Date - 01/01/2015
Duration - All Day
Event Type - Free Day, Bank Holiday
Action - Stop Allowance Deductions(*)
Click Save

Once you have clicked Save you will be able to use the Groups or Regions tabs on the left, to apply to the Event to a Group or a Region,

(*) Stop Allowance Deductions means that when staff book leave on or across the specified date, the system won't deduct any allowance.

Bulk Import Events

• From the Events menu click Events
• Click Create New Event
• On the left click Import
• Select the Location (country) to import the Public / Bank Holidays for
• Select the Year i.e. Bank Holidays for 2022
• Then select whether to import to either Selected Region(s) or Group(s)
• Select the Action and click Import Dates. 

If your full-time staff are automatically entitled to take public holidays off, you can enter these into WhosOffice using the Events are (see our other FAQ titled 'How do I enter Public / Bank Holidays?'). But when it comes to part-time staff, you may not want to manage them in the same way - part-timers may have to book the bank holidays off, or have them included in their overall leave allowance. By using Regions, it's easy to separate your full-time and part-time staff and manage them in different ways.

For example, if you have staff in the UK and France and you also have full- and part-timers in each country, you might create the following 4 regions:

• UK (Full-time)
• UK (Part-time)
• France (Full-time)
• France (Part-time)

And so on, for each of your different countries/locations. Then, when you create your public holidays using Events, you would only create events that apply to the 'Full-time' regions. The Event Action would be 'Stop allowance deductions', meaning if a full-timer books across a public holiday, that day does not come out of their allowance - but the part-time staff would be excluded, and could book public holidays as normal.