Approving Overtime

When staff members submit overtime on WhosOffice, the request is sent off to the assigned Approver(s). Depending on how the overtime type is setup, will dictate what level of approval is needed (see Overtime Types).

There are two ways to get to a pending overtime request in the system, Clicking on the pending request from the Dashboard under "Tasks / Notifications"  or Going into the Pending Overtime area. Please see below on how to approve overtime;

DASHBOARD TASKS / NOTIFICATIONS

  • From the Dashboard under the heading Tasks / Notifications
  • Find and click on the required pending overtime request
  • Then on the left click Process and choose the required Outcome using the "Outcome" drop-down 
  • Depending on the type of Reimbursement* you might be able to adjust the amount of Paid or Lieu time to give back to the staff member (if any)
  • Finally click Process.

PENDING OVERTIME AREA

  • From the leave menu click Pending Overtime
  • Using the search filters on the left, find the required pending request.
  • Then in line with that request on the right click View
  • On the left click Process and choose the required Outcome using the "Outcome" drop-down
  • Depending on the type of Reimbursement* you might be able to adjust the amount of Paid or Lieu time to give back to the staff member (if any)
  • Finally click Process

An Email** and Push Notification*** will then be sent out to both the Staff Member and Approver on the decision given for that request

*Within the Overtime Types you can setup either a specific Rate of Paid/Lieu time to be granted or a Lookup Rate at which Paid / Lieu is given back, you cannot adjust the amount of Paid/Lieu that is given back if the overtime type has a Paid, by Lookup or Allowance, by Lookup rate.

**If the overtime type is set to require further approval than just one approver, you will be notified on the email that it has been sent for further approval.

***Push notifications inform the user on their device via the WhosOffice application (iOS and Android) of any overtime requests / approvals that they have made or require their approval . Notifications options are set by the individual via their device. 


Title: Approving Overtime
Category: Overtime
Posted: Thursday, 07th May 2015
By: Callum Ellis
Direct link: https://www.whosoffice.com/support/knowledgebase/approving-overtime


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