Submit Overtime

On WhosOffice staff members can submit Overtime if they have worked on their days off or if they worked more than their normal working hours.

To Submit Overtime;

  • From the Overtime menu click Submit Overtime
  • Select the required Overtime Type from the Overtime Type drop-down
  • Choose the specific Date
  • Enter the Start Time and then the number of hours that were worked.

Next, depending on the Overtime Type (see Overtime Types) you may be able to request Time in Lieu to be applied to your allowance upon approval of the request. Click Check Changes.

Now you have the oppurtunity to enter any Notes that you may want to add to the request for your Approver.

Click Submit Overtime.

Now depending on whether that particular Overtime Type required approval or not, it will either go straight into the system as Approved, or it will be sent off to your Approver(s) for actioning.

*Some Overtime Types are setup to apply some Time in Lieu to your Allowance when approved, however it is ultimately up to your Approver to specify how much Time in Lieu is applied*

Create Overtime Types that you can make available to your staff members. Overtime can be used to reimburse a staff member with Lieu Time or as a record for payment purposes. For each type, you can customise the preferences to best suit your companies requirements i.e. Which Allowance Pot it attributes to (if any), what the Overtime Rate is, who has access to the Overtime Type etc.




  • From the Overtime Menu, select Overtime Types
  • Click Create New Overtime Type
  • Enter the Code and Name
  • Choose what type of Reimbursement to have Allowance or Paid
  • Enter the Overtime Rate e.g 1.5 (time and a half)
  • Select which Allowance Pot if any the Overtime is attributed to.
  • Click Save and you will have access to the other tabs.


The Approvals Tab allows you to set what level (if any) of Approval is needed for this Overtime. You can also setup which emails and notifications will be sent out to who.


The Options Tab allows you to set whether the Overtime requires Notes and when to submit the Notes i.e. On Request and Approval.


The Groups Tab allows you to set which Groups have access to the Overtime Type and what permissions they have. For example, you can set some Groups to be able to See the Overtime Type but not Request it.





Title: Submit Overtime
Category: Overtime
Posted: Friday, 19th Sep 2014
By: Callum Ellis
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