Submit Overtime

On WhosOffice staff members can submit Overtime if they have worked on their days off or if they worked more than their normal working hours.

To Submit Overtime;

  • From the Overtime menu click Submit Overtime
  • Select the required Overtime Type from the Overtime Type drop-down
  • Choose the specific Date
  • Enter the Start Time and then the number of hours that were worked.

Next, depending on the Overtime Type (see Overtime Types) you may be able to request Time in Lieu to be applied to your allowance upon approval of the request. Click Check Changes.

Now you have the oppurtunity to enter any Notes that you may want to add to the request for your Approver.

Click Submit Overtime.

Now depending on whether that particular Overtime Type required approval or not, it will either go straight into the system as Approved, or it will be sent off to your Approver(s) for actioning.

*Some Overtime Types are setup to apply some Time in Lieu to your Allowance when approved, however it is ultimately up to your Approver to specify how much Time in Lieu is applied*

Create Overtime Types that you can make available to your staff members. Overtime can be used to reimburse a staff member with Lieu Time or as a record for payment purposes. For each type, you can customise the preferences to best suit your companies requirements i.e. Which Allowance Pot it attributes to (if any), what the Overtime Rate is, who has access to the Overtime Type etc.

 

CREATE OVERTIME TYPES

 

  • From the Overtime Menu, select Overtime Types
  • Click Create New Overtime Type
  • Enter the Code and Name
  • Choose what type of Reimbursement to have Allowance or Paid
  • Enter the Overtime Rate e.g 1.5 (time and a half)
  • Select which Allowance Pot if any the Overtime is attributed to.
  • Click Save and you will have access to the other tabs.

THE APPROVALS TAB

The Approvals Tab allows you to set what level (if any) of Approval is needed for this Overtime. You can also setup which emails and notifications will be sent out to who.

THE OPTIONS TAB

The Options Tab allows you to set whether the Overtime requires Notes and when to submit the Notes i.e. On Request and Approval.

THE GROUPS TAB

The Groups Tab allows you to set which Groups have access to the Overtime Type and what permissions they have. For example, you can set some Groups to be able to See the Overtime Type but not Request it.

 

 

 

Sub


Title: Submit Overtime
Category: Overtime
Posted: Friday, 19th Sep 2014
By: Callum Ellis
Direct link: http://www.whosoffice.com/support/knowledgebase/submit-overtime


View all knowledgebase articles


Stay connected - Latest blog posts

STAY CONNECTED WITH THE LATEST FROM THE TEAM


Posted on Tue, 23rd Jul 2019 Can your shift planner cope with part-time employees?

The number of professionals working part-time is on the rise, with more than 8.6 million people in the UK choosing this form of employment. Can your shift planner cope with part-time employees?

Posted on Mon, 22nd Jul 2019 How to plan the perfect shift: a 3-minute guide

Shift planning is a major pain point for many businesses. Mistakes are common, and the consequences can be huge: under-staffing, poor productivity, even legal consequences if you’re lacking team members with the right skills and qualifications to start work.

Posted on Thu, 18th Jul 2019 How to manage staff scheduling during summer holiday season

Summer has finally arrived – and we don’t just mean the weather. It’s the time of year when a huge number of employees take their annual vacation, and for many businesses, this can lead to shift planning nightmares.

Posted on Mon, 15th Jul 2019 The early 2020 UK May bank holiday will be moved to mark 75th anniversary of VE Day - Don't be caught out!

The early May bank holiday in 2020 for the UK will move from Monday 4 May to Friday 8 May to mark the 75th anniversary of VE Day which takes place on 8 May.

Start your long trial today get until Monday, 26th Aug 2019 absolutely FREE! No credit card, no setup fees and no hidden costs!