Work Distribution allows you to send either an individual Staff Member or a whole Group their planned work schedules from 1 Month upto 6 Months. This allows staff to be able to print it off so that they can plan ahead if they want to take leave.
From the Work menu select Work - Distribution
Clicking Prepare Distribution will present information on the selections made above i.e. the selected Staff Member(s)* and Email Addresses, if you cannot see any particular user in this list you may want to check that they are in this Group and have their Email Status set to either HTML or Text, this can be checked through their User profile.
*In line with each staff member you can Untick the Send? option to stop this staff member from receiving a work schedule as part of this distribution (they might be on holiday during this period).
Then on the right hand side of the screen you will be able to choose the Format of the Schedule, these can be explained below;
You also have the option to customise the message that is sent along with the Schedule before you send it, perhaps with instructions on who to contact if any changes are required.
It is important to note that this tool can be run as many times as necessary, in the event that there are numerous updates made to the schedule it is a good way of communicating those changes to your staff.
Title: Work Distribution
Posted: Friday, 14th Nov 2014
By: Callum Ellis
Direct link: https://www.whosoffice.com/support/knowledgebase/work-distribution